Why is it important to improve productivity in HR? The functions of the human resources department are generally very focused on the other teams in the company.
Challenges such as: aligned hiring, creating career plans, employee retention strategies and helping people to develop are examples of tasks that benefit others.
But how to be more productive in your own activities, within your own sector?
Although a people manager needs to be concerned with the good progress of the professionals around him, he cannot fail to pay attention to his own evolution and development.
Even because your work should be an example of productivity, of something well executed for other teams to be inspired by.
So if you, as an HR professional, need a helping hand to develop your productivity, read on.
Production x Productivity
First, we need to clarify that production is different from productivity. A person who produces a lot, a lot, is not always being productive. See how the concepts are different.
Online Portuguese dictionary : “What is produced; volume or quantity that is produced from something”.
When we think about something produced, we do not consider how the task in question was performed, the level of delivery or what results were generated from that delivery. It is just a delivery, a completed activity.
Online Portuguese dictionary : “The relationship that can be obtained between the value and quantity produced and those who were put into production; Yield”.
This definition is commonly used to refer to economic performance, but it is aptly applied when we talk about organizational and even personal productivity.
In this case, productivity includes an indispensable factor: utilization.
Being productive refers to the way you produce, with the relevance of the activity you are performing, therefore, it is a relationship between time, quantity and quality of your service.
What are the impacts of HR productivity for the company?
The consequences of cultivating productivity in HR are highly positive, both individually and globally.
Below are some of the benefits that can be added to your work in HR once you become a productive manager:
- better quality in deliveries;
- better use of time;
- greater satisfaction in the work performed;
- less probability of errors and rework.
All of these advantages will impact the productivity of the HR sector and, consequently, will result in more accurate hiring and long-term cost savings for the company.
What factors can interfere with HR productivity?
As in other sectors of the company, productivity in HR requires dedication to be maintained.
There are some factors that can affect the employee’s performance, such as:
- Little focus;
- Lack of organizational culture;
- Incompatible wages;
- Excess of work;
- Shaken physical and mental condition;
- Lack of rest and leisure.
Such conditions result in employee exhaustion and loss of HR productivity.
What are the main productivity indicators in HR?
On the other hand, there are some indicators that can help productivity in HR.
They measure the efficiency ratio across multiple industries and provide the information HR needs to implement improvement measures. See some examples:
The turnover is the indicator that measures the turnover of employees in the organization. Ideally, this rate, normally calculated per year, is around 5%. But the numbers vary depending on the company’s retention policy.
Cost for recruiting employees
The recruitment and selection process is critical to the success of the company as a whole and also to HR productivity.
If done efficiently, the process enables the integration of good talents and the formation of competent teams .
Return On Investment measures the return or expected return on investments made. It can be applied in any area of the company. In the case of HR, it is generally used to measure the return on investment in training.
How to be more productive in HR
Check out some good practices so that productivity becomes a reality in your daily life.
One of the most important things to understand how to be more productive is to list your priorities for the day.
Often, we get lost in tasks with lesser importance and leave to the background those that are most relevant at that moment.
Therefore, knowing how to identify and list which activities are the most important and do them first is essential.
It’s no use knowing which activities are most important and not organizing them in a clear and objective way.
The time you spend planning will undoubtedly result in a more agile execution process.
So, don’t understand this administrative tool as a waste of time, because, in fact, the time dedicated to this organization will impact the greater time you would spend to execute, if you hadn’t planned.
one task at a time
We are often frightened by the amount of things we need to do, so we want to do everything at the same time.
But some methodologies prove that when we focus on a task, starting and finishing one at a time, we are much more productive.
Of course, some professions require the professional to be more multitasking. But keeping our focus on what we’re doing right now, without interruption, helps us complete our checklist more sparingly.
Here, speaking of checklists, a good tip is to make lists: digital, on post-its, on the window glass, in other words, in places you can see them, because that way you tend to be less anxious about what you have to do and to remember, as everything is well organized.
healthy mind and body
There is a direct relationship between healthy body/mind and productivity. Scholars explain that when we get a good night’s sleep, maintain a balanced diet and our social life is well resolved, we will certainly be more productive.
So, strive to balance these internal factors, create healthy habits, try to sleep well, do some physical exercise and you will have positive results.
effort and reward
Psychologists explain that our mind works very well when we apply the method of effort and reward, that is, we have a strong inclination to perform actions for the sake of gratification.
Thus, a good strategy on how to produce more is: set goals and reward yourself for what you’ve done.
So, create your own effort and reward system, because that way you can motivate yourself and do a job well done and agile.
Our mind has great power over our actions and, although it is difficult, the ideal is that you convince yourself that you need and can improve your level of productivity.
That’s because, even if you read and understand how to carry out each of these recommendations, if you don’t control your thoughts, everything tends to turn to distractions and worries.