Economics/Business

Why is workplace productivity important/diff. with production/hinderance

Companies are increasingly interested in increasing the productivity of their employees. Mainly with the increase of the home office, the adoption of practices that make us more productive has been something common . Why is workplace productivity important? 

That’s because, with more productivity , profits also increase, we reduce our expenses and manage to grow sustainably. Still, we want professionals to be more efficient, but not in the sense of increased workload or excess service, for example.

Although there is no specific formula you can follow to make your team more productive, in this guide, we’ll bring you a lot of information, tips and pointers that will be helpful to help. Come on? Enjoy reading!

The concept of productivity at work

Basically, the term is about producing as much as possible with the least amount of resources. Being productive is, in a way, optimizing your work to generate more results with less effort .

Furthermore, the concept of productivity is useful not only for the Human Resources department, but for all employees of a company. Since more productive professionals have, consequently, greater performance . 

In fact, we can say that productivity is the result of a balance between the quantity and quality of their work , as well as the resources spent to perform it in the best way for the organization as a whole. 

In general, the biggest focus is on spending less time on each task, in order to be able to develop more projects that are, of course, well done. What happens is that, many times, activities are poorly executed when there is a shorter period to carry them out.

Contrary to what many people think, being productive is not working all the time, let alone never stopping . Being productive is precisely knowing how to prioritize what to do within your limits, without giving up your moments of rest. That’s why it’s hard to be productive without good planning.

The difference between production and productivity

Despite being similar words, the two have completely different meanings. Production is what was produced in a given time, which may result from productivity. Why is workplace productivity important? 

Productivity, in turn, aims to increase a company’s production capacity, along with reducing time spent and other resources that can be used.

The importance of productivity

Productivity is extremely important because it guarantees different competitive advantages to companies . Check out!

Fewer resources

By producing more without spending more, we save resources we would normally use. The main one is time, but several other wastes are also avoided and contribute to a more sustainable performance.

lower costs

When the company spends fewer resources, labor-related costs are also significantly reduced. Thus, it is possible to offer competitive prices, invest more or even hire new professionals to add to the team.

Greater efficiency

As we mentioned, a productive team is more efficient in its results and is able to produce more in less time. Thus, when optimizing tasks and processes, all work is impacted.

Increased competitiveness

Producing at a lower price, less resources, more speed and quality in the final product, your company stands out in the market and productivity is perceived as a competitive advantage.

best signings

If the company is recognized, both by the public and by its employees, it is easier to attract new talent who identify with the organization. This can indirectly contribute to lower turnover, as good admissions are synonymous with fewer dismissals.

What hinders productivity

There are many factors that can hinder productivity. From a bad day to a troubled climate or a weak organizational culture , several points can be responsible for drops in productive capacity . 

A lot of pressure

If there is a lot of pressure in the work environment and unattainable demands, especially on the part of managers and colleagues, productivity decreases a lot and we tend to feel insecure with our deliveries.

In this case, the result will be the opposite of what is desired and the pressure will not have good effects. The tendency is for professionals to simply feel unmotivated, as they know they will not be able to do what is expected. Why is workplace productivity important? 

bad sleep

Factors such as insomnia or lack of time to sleep greatly hinder a professional’s productivity. Even if some employees don’t feel physically exhausted, the damage can come in the long run.

When we sleep poorly, we may notice worsening concentration and willingness to work. In some cases, the person struggles to achieve the expected results, but the final quality is compromised. Therefore, it is not recommended to give up a good night’s sleep to continue working.

Absence of defined responsibilities

In companies where responsibilities are not well defined by managers, employees may even feel confused about what they should and should not do in their jobs.

In this sense, no one is able to fill all the functions, so it is necessary to establish exactly who will do what to avoid failures in the process. In terms of decision-making, it is good for one person to be in charge of this responsibility.

bad organization

A disorganized and poorly structured institution will likely have poor productivity, as there is no monitoring of projects. Still, there is dissatisfaction among professionals when they need to redo the same work more than once due to problems in internal communication.

lack of time to take care of yourself

Friends, family, exercise—we need more than just work to feel fulfilled and maintain good physical and mental health. Today, any company must demonstrate concern for the well-being of its employees.

However, it is still common to find organizations that require their professionals to work overtime without pay or even work irregularly. As a person who does not take care of himself will not be productive, invest in the professional and personal development of your team. Why is workplace productivity important? 

Tips to increase productivity

It’s normal for us not to be productive all the time, but when this happens frequently we should be concerned and, of course, look for ways to improve. An interesting practice is to provide feedback to employees, seeking to motivate them and showing where they can improve .

Another issue that must be considered is the development of a career plan. When the professional does not know what his possibilities for growth are, he ends up being more unproductive.

The quality of life of employees needs to be HR’s main investment. Thus, if the organizational culture is strong, people are engaged and their behavioral profiles are aligned, making productivity greater.

One tip is to monitor productivity. This way, you will know what the main urgencies are and will be able to solve any problems with greater agility and optimization .

How to stay productive in the home office

Working from a home office is a challenge for many professionals when it comes to productivity. This is because, for many, it is difficult to organize themselves.

It is interesting, for example, to have a fixed routine every day so that we have the habit of working at a specific time and producing as much as we need. Remember that, even if you are not in a commercial office, the responsibility is the same .

So organize yourself with deadlines and to-do lists. Prioritize what is most important and then do the other activities. With good planning, it’s possible to be productive to the point of getting the job done sooner.

Productivity indicators

There are six main productivity indicators : quality, capacity, strategic, profitability, competitiveness and turnover .

Quality

The quality indicator will measure the final result of what was produced, evaluating whether it is in accordance with the company’s standards and also with what the customer expects. Why is workplace productivity important? 

Capacity

The capacity indicator refers to how much we can produce with certain resources in a certain time. In this sense, it helps us to discover the average time required for each process.

Strategic

Strategic indicators allow us to analyze and verify the company’s goals and objectives to know whether or not they are being achieved.

profitability

The profitability indicator makes it possible to analyze the organization’s net income.

Competitiveness

It is the indicator that assesses competitiveness in relation to the competition.

turnover

The turnover indicator is one of the most important, as it shows the number of people entering and leaving the company. If it’s high, it indicates that there is a problem and productivity is likely suffering. Why is workplace productivity important? 

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